3 Ways to Format Phone Numbers in Excel Cells

3 Ways to Format Phone Numbers in Excel Cells

Discover 3 Ways to Format Phone Numbers in Excel Cells in this comprehensive guide. Learn to use built-in features, custom formulas, and professionally format phone numbers. Ideal for professionals and Excel enthusiasts alike, this article simplifies phone number formatting for various applications.

Phone number formatting in Excel is an essential skill for businesses, event planners, marketers, and anyone dealing with contact information. Ensuring consistency and readability can save time and avoid confusion. This guide explores various methods to format phone numbers in Excel.


Excel, being a powerful tool for data management, offers diverse ways to format phone numbers. But how do you harness this power to your advantage? In this guide, we will explore “3 Ways to Format Phone Numbers in Excel Cells,” taking you through step-by-step instructions to transform raw numbers into clean and consistent formats.

From basic built-in functionalities to dynamic formulas and custom code, each method has its unique capabilities and applications. By the end of this guide, you’ll have a comprehensive understanding of how to tailor phone number formatting in Excel to your specific needs, enhancing both functionality and aesthetic appeal.

1. Using Excel’s Built-in Formats 

  • Right-clicking a cell and selecting “Format Cells.” or Ctrl + 1

right click

  • Select Format Cells -> Special -> Phone Number.


2. Creating a Custom Format

Custom formatting codes allow you to display numbers, dates, and text in a specific way without changing the actual data.

  • Right-clicking a cell and selecting “Format Cells.” or Ctrl + 1
  • Code: “(“###) “###-####
  • Example: A number 1234567890 will display as (123) 456-7890.


Using Codes: Like “0” for digits, “#” for optional digits, and symbols like “$” for currency.

  • Code: “(“###) “###-####

format cells


result 5

3. Using Formulas for Dynamic Phone Number Formatting

  • Let’s dig in to this one by one!
  • = LEFT (A1,3) means, from A1, bring three digits (A1,3) from the left. Which is 606

left 3

  • Now, we will bring the mid 3 digits.
  • We also want to add “-” between the numbers.  so use &”-“& to add the “-“
  • Then, bring the 3 digits in the middle. MID(A1, 4,3) bring the 3 digits number starting from the 4th number.


  • ok, last one! you know the trick now. &”-“& to add the “-“
  • We want to bring the 3 digits from the right.
  • Right (A1,3)
  • so the final formula will be : =LEFT(A1,3)&”-“&MID(A1,4,3)&”-“&RIGHT(A1,3)


8 Common Errors in Excel & how to fix it 2023

In this guide, we’ve explored three diverse methods for formatting phone numbers in Excel cells, each with its unique applications and advantages. From utilizing Excel’s built-in functions to crafting custom solutions with formulas and macros, these techniques empower you to handle phone numbers with precision and professionalism.

Whether you’re managing a vast customer database, organizing contacts for an event, or merely looking to present information cleanly, these methods offer flexibility and efficiency. By mastering these three ways to format phone numbers, you not only enhance the readability of your Excel documents but also contribute to data integrity and consistency.

Remember, the key to success lies in selecting the method that best aligns with your specific needs and understanding the underlying principles that govern these formatting rules. With the insights gained from this guide, you’re now equipped to take your Excel skills to the next level, ensuring that phone numbers are no longer a daunting task but an opportunity for accuracy and elegance.

1 thought on “3 Ways to Format Phone Numbers in Excel Cells”

Leave a Comment