How to check box in Excel: Step-by-Step Guide

How to check box in Excel

Discover how to make your Excel sheets more interactive and organized with checkboxes. Our step-by-step guide makes it a breeze!

Step 1: Enable Developer Tab

**If you have Developer on your Ribbon, you can skip this step!


The Developer tab houses various advanced functionalities like form controls and macros that are not visible by default.

  • Open Excel and go to ‘File’ > ‘Options’ > ‘Customize Ribbon’.
  • Advanced Tip: To ensure the Developer tab stays enabled for all future Excel sessions, you can save your workbook as an Excel Macro-Enabled Workbook (.xlsm).

file Optionsadd developer

Step 2: Access Form Controls

Once you’ve enabled the Developer tab, click on it. Within this tab, locate the ‘Controls’ group and click ‘Insert.’

  • Select your range
  • The ‘Controls’ section offers both Form Controls and ActiveX controls. For basic checkbox functionality, Form Controls are sufficient.check
  • If you foresee the need for more complex interactive features down the line, you might opt for ActiveX controls instead.

Step 3: Select and Insert Checkbox

Under ‘Form Controls,’ select the ‘Checkbox’ option. Your cursor will transform into a crosshair (+).

  • This allows you to place the checkbox precisely where you want it.
  • While the crosshair is active, holding down the ‘Alt’ key will snap the checkbox to align perfectly with the cell boundaries.
  • you can drag the crosshair (+) and copy

drag down

Step 4: Label the Checkbox

Once placed, the checkbox will have a default label. Right-click on it and select ‘Edit Text’ to change the label. – I will just delete the text to look neat.

Customizing the label lets you specify what each checkbox represents, making the sheet more user-friendly.

Step 5: Link Checkbox to Cell

  • Right-click on the checkbox, then select ‘Format Control.’ Go to the ‘Control’ tab and specify a ‘Cell link.’

format controlcontrol

  • Linking a checkbox to a cell will populate that cell with “TRUE” when checked and “FALSE” when unchecked. This is useful for logical operations or conditional formatting.
  • Utilize the cell link for advanced Excel functionalities like triggering macros or making dependent dropdown lists based on whether the checkbox is ticked.


Step 6: Use formula to count the check box (COUNTIF)

  • Use the COUNTIF formula to count the check box
  • COUNTIF formula will count when the text is “True”. True appears when the box is checked.


  • Hide the “E” column for neat sheet


Here is the final result!

final result

By understanding each step thoroughly, you’ll be better equipped to make the most of Excel checkboxes, whether you’re compiling a simple to-do list or developing a complex, interactive worksheet.


Also check out how to split text! 

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